About Us: Current Job Listings

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Current Job Listings

Immediate Opportunity: June 27, 2008

Seeking Administrative Assistant III

Tasks Current to Q3, Q4 of 2008:

Create and track a drawdown list of tasks routinely prioritized with Executive Director including project, Board/Executive, and fundraising appointments
Track project and event participants
Serve as executive liaison with SV Board and Advisors, outside advisors, consultants, and vendors
Under light supervision, write letters and send to designee (access to templates); track (maintain) SV programs, particularly in outreach, fundraising, and conference activities
Set up and run WebEx meetings; update WebEx discussion pieces

Candidates' desired qualities:

Support personnel are Sustainable Ventures' faces and voices. Each needs to represent Sustainable Ventures with diplomacy, imagination, effectiveness, and clear communication with all associates
Comfortable with routine computer and maintenance tasks: proficient in email and telephone communications equipment; create and maintain electronic and hard copy files; navigate around network drives; make archive CDs and backups; and perform regular system maintenance and upgrades
Prior office Secretary/Admin experience and excellent attention to detail required. Desirable candidate qualities: you are not easily flustered, can think independently when problems arise, and can initiate appropriate action

Oversee, support, or carry out Administrative I and II level tasks performed by all team members:

Administrative I

Coordinate, create, and track calendars and appointments, answer the phone, process mail, liaise with other associates via email, and support services for the Executive Director
Make and track materials needed for upcoming appointments
Answer the door, greet visitors, sign for and process deliveries
Maintain log of petty cash disbursals
Support Overhead Projects: SV's Move Readiness Plan; Office Procedures Reference and Employee Handbook

Administrative II

(Cross Trained) Collate, produce, and archive weekly bill Transmittal Report to bookkeeper against written procedures.
(Cross Trained) File and keep current (maintain) project binders and libraries (electronic and paper)
(Support/Cross Trained) Prepare electronic and paper packets, send electronic, and hard copy packets as defined
(Support/Cross Trained) Order supplies and organizes office space
(Support/Cross Trained) File every paper and electronic item against a defined organizational system; maintain indices as appropriate
(Support) Perform and log regular basic computer maintenance including: Norton anti-virus, adaware, and disk defragmentation

Profile of Position and Contact Information:

The position is a permanent-part-time position – Bay Area fair salary with medical and dental benefits. Sustainable Ventures is an active equal opportunity employer. All relationship development and actions are based on our underlying goal of enabling people to exercise their initiative. Technical skill set includes: Microsoft office – Word, Excel, Power Point; ACT; Palm software fluency; and understanding of contact databases – expertise in ACT a plus; web conferencing – WebEx a plus. Office location is five blocks from the downtown Berkeley BART station and on a Bicycle Boulevard. Street parking requires an E-permit for more than 2 hours. Send resume to info[AT]SustainableVentures.us.

Sustainable Ventures is a non-profit California educational corporation focused on expanding business practices to include the impacts on people and places. Through the Our Daily Bread Prize Program Initiative, Sustainable Ventures produces tools that enable people to exercise their considerable consumer and investment power to create a sustainable marketplace. Check us out at www.SustainableVentures.us and, if this job is for you, introduce yourself.

Research openings (07/01/08):

SV offers short term, challenging and relevant research tasks to MBA in Sustainability Candidates and professionals to support the Our Daily Bread Prize Program's Sustainability Market Leaders (SMLs) in effectively fulfilling their challenges to incorporate sustainability best practices in their organizations' operations and policies.

Details may be found here.